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BüroPilot.ch

Swiss QR invoices, built in

Offers, invoices and payment reminders. Done in 2 minutes.

Create professional offers and invoices with Swiss QR payment details, send them directly to clients and keep every outstanding payment under control — all in one simple platform.

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Join the first Swiss businesses shaping BüroPilot.

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Your trusted partner for Swiss paperwork.

We combine Swiss standards with a simple, modern workflow so offers, invoices and reminders are handled correctly the first time.

  • Built for Swiss businesses

    Swiss formats, Swiss VAT, Swiss expectations.

  • Swiss QR invoices

    Payment details your clients already know.

  • Data hosted in Switzerland

    Your documents stay on Swiss infrastructure.

  • Available on every device

    Desktop, tablet and phone in the browser.

The evening problem

Your workday ends. The paperwork doesn’t.

Offers still need to be written, invoices need to be sent and overdue payments need to be followed up. BüroPilot helps you finish administrative work before it takes over your evening.

  • 01.

    Offers take too long

    Re-entering clients, services and prices wastes time and creates unnecessary mistakes.

    With BüroPilot: Saved clients and price lists fill the document for you.

  • 02.

    Invoices are sent too late

    Every delayed invoice means delayed payment and less control over cash flow.

    With BüroPilot: An accepted offer becomes an invoice in one step and goes out the same day.

  • 03.

    Reminders are easily postponed

    BüroPilot shows which invoices are overdue and helps you send a professional reminder.

    With BüroPilot: Overdue invoices are visible at a glance with a reminder ready to review.

How it works

From offer to payment in three simple steps.

The same information moves through the whole process, so you never type a client address or a price twice.

  1. 01

    Create an offer

    Select a client, add products or services and generate a professional PDF offer.

  2. 02

    Convert it into an invoice

    Turn an accepted offer into an invoice without entering the same information again.

  3. 03

    Track and remind

    See which invoices are open, paid or overdue and prepare professional payment reminders.

See how BüroPilot works

Inside BüroPilot

Everything you need to stay on top of your office work.

Five parts of the product, one connected workflow. Pick a tab to see how each one works.

Create professional offers in minutes.

  • Reusable client details
  • Saved products and prices
  • Professional PDF
  • Convert to invoice

Features

Less administration. More control.

Every feature exists to remove a task from your evening, not to add another screen to learn.

Swiss QR invoices

Prepare invoices with Swiss QR payment details, VAT, due dates and your company branding. Your clients get the payment information they already recognise, and you get paid without follow-up questions.

  • QR payment section
  • Configurable VAT rates
  • Due-date rules
  • Your logo and colors

Professional offers

Create, preview, export and send professional offers directly from BüroPilot.

Professional reminders

Prepare clear payment reminders with the correct invoice and client information.

Client management

Store structured addresses, contact details, notes and complete document history.

Products and services

Save frequently used services, products, prices, units and VAT rates.

Swiss by design

Built around the way Swiss businesses work.

Swiss formats and Swiss expectations are the starting point, not a regional setting added later.

Swiss QR payment details

Prepare invoices with the payment information expected by Swiss clients and banks.

Structured addresses

Store company and client addresses in a clear structured format.

Swiss VAT rates

Configure VAT rates for individual products and services.

CHF formatting

Use familiar Swiss price, total, date and document-number formats.

Document archive

Keep generated and sent documents available in your account.

Swiss archive
Security

Your business documents deserve serious protection.

Practical measures, described plainly. No certification claims we have not completed.

  • Secure HTTPS connection Every request between your browser and BüroPilot is encrypted in transit.

  • Encrypted data and backups Stored documents and backup copies are encrypted at rest.

  • Secure password storage Passwords are hashed, never stored or displayed in readable form.

  • Optional two-factor authentication Add a second step at sign-in for accounts that need it.

Data hosted in Switzerland Your account data and documents are stored on infrastructure located in Switzerland.

Learn about security

Anywhere you work

Your office, wherever you work.

Use BüroPilot at the office, at a client’s location or while travelling. Your documents and business information stay synchronized across every device.

Desktop web app

Full document editing and overview.

Tablet web app

Review and send between appointments.

Mobile experience

Check status and record work on site.

PWA-ready

Add it to your home screen — no app store needed.

Know what is paid, what is due and what needs your attention.

BüroPilot brings your most important documents, amounts and deadlines together in one clear overview.

  • Open invoices, paid this month and overdue at the top
  • Offers still waiting for a client response
  • Upcoming due dates in the order they arrive
  • Quick actions for the documents you create most often

On mobile

And it fits in your pocket.

The same account on your phone: check what is open, send a reminder and record work directly from the job site.

Status at a glance

Open, overdue and paid totals on the first screen.

Act on the spot

Send an invoice or a reminder without opening a laptop.

Add to home screen

Installs as a PWA — no app store, no updates to manage.

Who it is for

Made for small businesses that need simplicity, not another complicated ERP.

If your paperwork is offers, invoices and the occasional reminder, BüroPilot covers it.

  • Freelancers and sole proprietors

    One-person businesses invoicing a handful of clients each month.

  • Trades and construction

    Site work quoted by hours and materials, invoiced after handover.

  • Installation and maintenance

    Recurring service visits with a service report per client.

  • Cleaning companies

    Monthly contracts plus one-off deep cleans on the same account.

  • Consultants and trainers

    Day rates, workshops and travel costs on one clear document.

  • Small service businesses

    A short price list reused across most of your invoices.

  • GmbHs and growing teams

    A shared document history so nothing depends on one inbox.

Pilot programme

Help shape BüroPilot for Swiss small businesses.

Join the pilot programme, test the core workflow and share feedback directly with the team building BüroPilot.

Join the pilot programme

We publish customer stories only once real pilot users agree to be named.

  • Work through the real offer-to-payment flow with your own documents
  • Tell us what is missing before the feature list is fixed
  • Talk directly to the people building the product

Pricing

Simple pricing. Choose what your business needs.

Prices are per company account, excluding VAT.

Yearly billing available. Discount to be confirmed.

  • Starter

    For simple invoicing.

    CHF 29/ month

    Billed monthly · excl. VAT

    • Invoices with QR payment details
    • PDF export
    • Email sending
    • Basic client entry
    • Document archive

    Client details can be entered directly while creating an invoice.

    Start with Starter

  • Business

    Recommended

    For professional small businesses.

    CHF 79/ month

    Billed monthly · excl. VAT

    • Everything in Starter
    • Offers
    • Full client management
    • Payment reminders
    • Payment status tracking
    • Offer-to-invoice conversion
    Start with Business

  • Pro

    For businesses that need more flexibility.

    CHF 149/ month

    Billed monthly · excl. VAT

    • Everything in Business
    • AI writing assistant
    • Custom document templates
    • Custom branding
    • Recurring documents
    • Priority support
    Start with Pro
Compare all features

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FAQ

Questions, answered clearly.

Some product decisions are still being finalised. Where that is the case, we say so instead of guessing.

Still have a question?

Write to us and we answer in plain language, usually the same working day.

Contact us

No. You can create an account and try BüroPilot without entering payment details.

Your account stays, your documents stay. You choose a plan to keep creating new documents. Nothing is charged automatically at the end of the trial. The exact trial length is being finalised and will be shown before you sign up.

Yes. Subscriptions can be cancelled from your account and run until the end of the paid period.

Import from a spreadsheet is planned. The supported file formats and fields are still being confirmed, so we will publish the details before launch rather than promise a format now.

Yes. BüroPilot runs in the browser on desktop, tablet and phone, and can be added to your home screen. There is no native App Store or Google Play application yet.

Yes. Invoices are prepared with a Swiss QR payment section containing your payment details, the amount and the reference, in the format Swiss clients and banks expect.

Yes. You can export a document as PDF and send it to your client directly from BüroPilot, with the document attached.

Every plan lets you add your company details and logo. Custom templates, colors and layout adjustments are part of the Pro plan.

Your account data and documents are hosted in Switzerland.

The first version is English. German, French and Italian are planned for the Swiss market, with the German version using Swiss Standard German. The release order is not yet fixed.

Starter covers invoicing: create an invoice with QR payment details, export it and send it. Business adds offers, full client management, payment status tracking, reminders and offer-to-invoice conversion. Pro adds the AI writing assistant, custom templates and branding, recurring documents and priority support.

Shared company accounts with multiple users are planned. How many users are included per plan is still being decided, so we are not publishing limits yet.

Spend less time on paperwork and more time on your business.

Create your first professional invoice with BüroPilot.

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